Operations Manager (Founder Ops)

  • Tbilisi, Georgia
  • Full-Time
  • Remote
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Job Description:

Company: Seamless Assist
Location: Remote (Eastern Europe preferred)
Type: Full-time

About the Role

Seamless Assist is a fast-growing, founder-led services company. We are hiring an Operations Manager (Founder Ops) to own day-to-day execution across the business so the founder does not need to be involved in daily operations.

This is not an Executive Assistant role.

This role exists to run the operating system of the company: coordinating teams, enforcing follow-through, building systems, and ensuring work actually gets done across sales, marketing, recruiting, account management, and internal operations.

You will act as the founders right hand for execution — translating priorities into action, eliminating bottlenecks, and keeping the business moving forward without constant oversight.

What You'll Own

Company Operations

  • Own the day-to-day operational flow of Seamless Assist

  • Ensure priorities move forward and nothing falls through the cracks

  • Turn ambiguity and chaos into clear processes and systems

Cross-Function Coordination

  • Coordinate across:

    • Sales operations

    • Marketing agencies and internal marketing hires

    • Recruiting pipelines

    • Account management and delivery teams

    • Internal staff and VAs

    • Act as the central point of coordination so teams are not relying on the founder

Accountability & Follow-Through

  • Track commitments made in meetings and conversations

  • Assign owners and deadlines

  • Follow up consistently and without fear

  • Escalate only when necessary

Systems & Process Building

  • Document how the business actually runs today

  • Improve SOPs over time

  • Build trackers, dashboards, and operating rhythms

  • Create clarity where there currently isnt any

Founder Bandwidth Protection

  • Manage the founder's priorities, calendar, and inbox as a decision-filter, not a scheduler

  • Reduce interruptions and context switching

  • Pre-solve problems before they reach the founder

  • Ensure the founder is involved only in high-leverage decisions

Light Property Oversight (Minor Portion of Role)

  • Coordinate basic follow-ups related to existing real estate properties

  • Track vendors, invoices, and tasks

  • No renovation leadership or heavy real estate ownership required

What This Role Does Not Own

  • Company vision or strategy

  • Product or service direction

  • Marketing strategy execution (you coordinate, not run campaigns)

  • Closing sales

  • Hiring decisions made independently

You ensure these areas are executed, not defined.

What Were Looking For

Required

  • 6–10+ years experience in operations, executive support, or founder-adjacent roles

  • Experience acting as a right-hand to a founder or senior leader

  • Strong judgment and comfort making day-to-day decisions independently

  • Proven ability to coordinate across multiple teams and stakeholders

  • Excellent written and verbal English

  • Comfortable enforcing accountability and deadlines

  • Systems-oriented mindset

Strongly Preferred

  • Experience in founder-led or fast-growing companies

  • Prior roles such as:

    • Operations Manager

    • Founder Ops / Business Operations

    • Senior Executive Assistant with heavy ops responsibility

    • Chief of Staff–type execution roles

  • Experience working with remote teams

How Success Is Measured

After 90 days:

  • The founder is no longer the default escalation path

  • Projects move forward without reminders

  • Teams know exactly who to go to for operational decisions

  • The founder receives updates instead of checking in

  • The business feels calmer, clearer, and more predictable

Compensation

Compensation is competitive and based on experience and ownership level.
This role is designed to grow in scope and responsibility over time.

How to Apply

Please apply with your resume and a short note explaining:

  • Your experience owning operations or acting as a founders right hand

  • Why this type of role appeals to you

Final Note (Intentional Signal)

This role is for someone who enjoys ownership, enforcement, and execution, not just support.
If you prefer clearly defined tasks and waiting for instructions, this will not be a good fit.